Exhibitors Guide

Exhibition times: 

The exhibition will be held from lunchtime on Tuesday 3rd September until 14:00 on  Wednesday 4th September. Exhibitors can set up from 09:00 on Tuesday and can dismantle their stands from 14:00 on Wednesday.

 

Location:

The exhibition will be held in G11 in the Alan Walters Building at the University of Birmingham, Birmingham, UK. The exhibition stands will be located with lunch, refreshments, and the poster session.


Package:

1 6ft table and 2 chairs in the catering area.

  • One electrical socket
  • Lunch and refreshments for one representative for two days
  • Access to the Poster Session on Tuesday evening, and the Conference dinner on Wednesday Evening.
  • Company profile, logo and link to the company website on this website
  • Company profile in the handbook
  • Tagged in social media
  • Complimentary Wi-Fi 

Deliveries:

Exhibitors can send their material in advance of the event. Please ensure all material is labelled as follows:

FAO: The Institute of Physics (QuAMP 2019)
Alan Walters Building
Room G11
University of Birmingham
Birmingham
B15 2WN

Must arrive no earlier than Monday 2nd September.

Any material to be return couriered after the exhibition must be done so before 18:00 on Thursday 4 July.


Insurance:

While we take every precaution to protect your property during the event, the Institute of Physics and the University of St. Andrews are not responsible for any loss or damage and we recommend that you affect adequate insurance.

You are also responsible for insuring against any legal liability incurred in respect of injury or damage to third parties and to property belonging to third parties. In addition to this you should protect your expenditure against abandonment and cancellation or curtailment of the event due to reasons beyond our control.


Risk Assessment:

We take our responsibilities as laid out in accordance with the Health and Safety at Work Act 1974, very seriously and it is vital that exhibitors and their contractors do likewise. By issuing this statement in advance, the organisers deem that all exhibiting companies are aware of the health and safety policies and will comply with their obligations.

The Management of Health and Safety Regulations 1992 recommends that a competent person is nominated to oversee all health and safety issues and that all employees co-operate with other personnel while sharing a work site. The nominated person will be responsible for providing the proper information and instruction, training, guarding and supervision of all parties concerned throughout the show. Failure to comply with all of the health and safety legislation can cause injury/fatality, and prosecution of an employee/employer/contractor by the Health & Safety Executive.

All exhibitors are requested to produce a risk assessment for their stand, to be available onsite, if requested by the organisers.


Payment: 

The organiser reserves the right to refuse admission to any exhibitor who has failed to pay their stand rental prior to the event. If you request additional chargeable items on the booking form, an invoice will be sent to you and our payment terms are 30 days.


Audio-visual Services:

If you use compact discs, tapes, records, etc (sound recordings) during the exhibition you will need to complete a GLD 08a form to obtain PPL licence – see www.ppluk.com.


Key dates

Abstract submission deadline [Closed]: 

12th July 2019

Early registration deadline [Extended]:

30th July 2019

Registration deadline:

19th August 2019